Receipt requirements · NM
New Mexico receipt requirements
What a business issuing its own receipts in New Mexico needs to show: the rate, whether tax has to be stated separately, which categories are exempt, and whether a written rent receipt is required.
Rates verified: 2026-08-05. Rates change — check your state Department of Revenue before relying on a figure for filing.
Sales tax at a glance
- State rate
- 4.875%
- Combined with local
- 5% – 12.625% combined
- Sourcing
- Destination-based — tax follows the buyer's address
Does tax have to be separately stated?
The gross receipts tax is imposed on the seller, not the buyer. Sellers may pass it on and separately state it, and doing so is what keeps the passed-on amount from being treated as additional taxable receipts.
Whatever the rule, print it as its own line. Separately stating tax is what lets a reviewer isolate the pre-tax cost, and it is the mechanism most state statutes use to let a seller exclude the tax from gross receipts. The display conventions are covered here.
Exempt and specially rated categories
- Groceries deductible from gross receipts
- Prescription drugs deductible
- Certain medical services deductible
- Sales for resale deductible with a nontaxable transaction certificate
A basket that mixes an exempt item with a taxable one needs a per-line tax flag and separate taxable and non-taxable subtotals, or the tax line cannot be checked against the lines it came from.
Rent receipts in New Mexico
No statute requires a written rent receipt; a tenant may still request one and most landlords issue one.
The two fields landlords most often omit are the period the payment covers and the unit number. The full field list is here, and the statutory format is in the rent receipt spec.
Worth knowing in New Mexico
New Mexico taxes services as broadly as goods under its gross receipts tax, so a consultant's invoice here carries a tax line that the same invoice would not carry in most states. The state moved to destination-based sourcing, so the rate follows where the customer receives the service, not where the seller sits.