Format spec
Hotel folio template
A date-ordered ledger, one row per night, always required for a lodging expense at any amount.
This is a generic industry format — the printing convention, not any company’s trade dress. You supply your own business identity; Get Receipt supplies the grid it prints on.
Physical spec
- Paper
- A5 page
- Roll or sheet width
- 148 mm
- Printable width
- 128 mm
Ordered field list
Top of the document to the bottom. This is the order a reader expects and the order a scanner, a bookkeeper or a returns desk looks for.
- 1.Property name and address
- 2.Guest name, room number, folio number, loyalty number
- 3.Arrival, departure and night count
- 4.Ledger table: date, reference, description, charges, credits
- 5.One row per night for the room rate
- 6.One row per tax type per night
- 7.Resort or destination fee rows
- 8.Incidental rows
- 9.Total charges
- 10.Total credits
- 11.Balance due
- 12.Masked card and authorisation
- 13.Statement-descriptor footer
Alignment
A ledger table with charges and credits in separate right-aligned columns. Rows are date-ordered, not grouped by type.
Tax convention
Multiple separately named lodging taxes — state occupancy, city lodging, tourism assessment — each at its own rate, per night.
Tender
Card on file, with the balance settled at checkout.
Machine-readable code
None.
How to recognise it
- Repeating one-row-per-night rate ledger
- Several distinct named lodging taxes
- BALANCE DUE 0.00 at the foot
- Charges and credits as separate columns
Get Receipt renders this as Hotel folio
A5 guest folio: room and stay block, nightly charges and incidentals in date order, guest signature rule. Every total is recomputed by the engine from the line items, so the printed lines always sum to the printed total — the one thing generated receipts most often get wrong.